Revolutionising Fleet Security: Mitigating Loss and Damage with Traka21

In the fast-paced and competitive world of fleet management, ensuring the safety and security of automotive assets is paramount. With the ever-present threat of theft, loss, and damage, organisations are constantly seeking innovative solutions to safeguard their valuable fleet vehicles.

This is where the Traka21 - a revolutionary digital key management system - has emerged as a game-changer to the industry, offering comprehensive protection against a range of increasing security concerns raised by fleet managers.

Lost or stolen keys are more than just misplaced objects; they represent a potential minefield of problems and anxiety for managers. Each lost key translates into a disruption of the orchestrated symphony that is fleet operations, risking delayed schedules, compromised vehicle availability, and increased downtime.

Such incidents can not only lead to financial implications in terms of replacing keys but also breed an atmosphere of uncertainty, stress, and even mistrust among managers.

The Cost Effective Solution You Can’t Afford To Ignore

According to a recent survey, 1 in 20 drivers admit to having permanently ‘misplaced’ their car keys, with 6% of those saying they have actually managed to do this twice!

These statistics can hold significant implications for fleet management costs and operational efficiency as it highlights a potential risk factor for any business that manages a fleet of vehicles as these incidents can lead to operational downtime, impacting productivity and workflow.

Furthermore, the cost associated with replacing lost keys (averaging £176.20 per replacement and totalling over £180 million nationwide across the UK) underscores a considerable financial burden. For businesses handling multiple vehicles, this expense can significantly impact budget allocation for fleet maintenance and management.

Consider the following questions that can impact any business, balanced that against the potential return on investment (ROI) associated with the Traka21 key management system:

• How much of your time is wasted searching for keys every day?
• What is the expenditure on replacing lost, stolen, or damaged keys?

Take a look at this example scenario:

• 17 staff members, each spends an average of 10 minutes per shift searching for keys
• 17 employees X 10 minutes = 170 minutes (or 2.83 hours) lost daily in key searching alone
• Multiplying the lost hours by the average labour recovery rate: 2.83 x £82.2 = £232.68 daily loss
• Average daily loss: £232.68 x 5 days x 4 weeks leaves a total monthly loss of £4,654.00
• That's an annual loss of over £55k just spent on searching for missing keys.

Suffice to say then that effective key protection generally translates directly into viable cost savings.

No Ordinary Key Management System

Overseeing a fleet poses numerous challenges and is further complicated by the necessity of regulating access to your fleet. However, the Traka21 key management system offers a simple solution that addresses these challenges by providing an organised, auditable system that seamlessly operates across fleets of all sizes, styles, and industries, simplifying the management process for everyone involved.

Picture the scene – that chaotic office drawer full of random fobs and keys with torn, smudged scraps of tag clinging on by what’s left of the frayed threadbare string tethering it to its identifier.

Amidst the disarray, identifying the right key becomes a time-consuming challenge, causing delays and frustration which eats into business operation hours. Attempts to track key usage through paper or digital sign-out sheets can also often lead to inaccuracies, risking misplacements, overlooked entries, and accountability issues.

Well, no more!

The Traka21’s robust pin protected cabinet provides a meticulous organisation solution and secure storage for up to 21 keys, which virtually eliminates the chances of keys being misplaced or mishandled. Fleet managers can bid farewell to those nightmares of lost or stolen keys and the subsequent downtime and financial repercussions that follow.

This centralised key control system can mitigate the risk of key loss by offering secure storage and user accountability functionality. By ensuring that keys are systematically accounted for and easily accessible when needed, businesses can minimise interruptions, reduce replacement costs, and enhance overall operational efficiency within their fleet management practices.

Traka21 Features

The system is easy to configure with the help of the setup wizard, supports multilingual functionality, and administers all user, key and access rights.

Traka21 provides accountability; a screen-based audit trail and reporting capability provide a 30-day record of who had which keys; reports can be downloaded via USB port and edited on a computer.

The unit also features audible alarms, and manual override and door release functions in case of an emergency.

• PIN-Protected Access
• Electronic Audit Trail
• Designated Key Slots
• Customisable Configurations
• Integration and Scalability
• User-Friendly Interface
• Tamper-Proof Design
• Cost-Effective Solution

Ultimately, the Traka21 serves as a cost-effective solution for fleet management. By mitigating the risks associated with lost or stolen keys, reducing downtime, and optimising resource allocation, it contributes to significant cost savings and operational efficiency, ensuring a high return on investment over time.